A waitlist that runs itself
Set a maximum number of seats and switch on the waitlist. When someone cancels, the next person moves up automatically and gets an email.
- MKMiriam Krauseconfirmed
- TBTobias Brandtconfirmed
- waitlist
- PSPaul Schmidtwaitlist
Share one link. Get a clean guest list back.
Plan-your-events handles registrations for your association's events. You publish an event page, people sign up and confirm by email, and you see at a glance who is coming, waitlist included.
We currently set up new accounts personally. Send us a short note and we'll get you started.
Made for associations that run workshops, talks, member evenings and courses.
Organizer login
From idea to full room in four steps
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Create the event
Title, date and time zone, location, description, speakers and the number of seats.
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Share the link
Every event gets its own page. Your association's page lists all upcoming events together.
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People sign up
Guests fill in your form and confirm with one click in the email. They can add the event to their calendar and cancel on their own.
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You keep the overview
See who is coming, write to all participants and export the list as PDF or Excel.
What your events need
Ask exactly what you need
Build your own registration forms with text fields, dropdowns, checkboxes and PDF uploads. Fields show up only when they apply.
Write to everyone who is coming
Send updates and documents to your participants straight from the event, with attachments. The waitlist only gets them if you want it to.
To: 40 participants
Directions and programme for Thursday
Hello everyone, we are looking forward to Thursday! Attached you'll find the programme and directions.
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Speakers
With photo and short bio, reusable from your speaker pool.
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Materials
Files and links for participants, right on the event page.
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Work as a team
Several admins per association, co-organizers shown with their logo.
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PDF and Excel
Participant lists ready to print or to work with.
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Calendar entry
Guests add the event to their calendar with one click.
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New registration alerts
An email for every new registration, if you want one.
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German and English
For you and for your guests.
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Newsletter
People subscribe and hear about your next events.
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Your logo
On your event pages and in the emails to participants.
Privacy is built in
Registrations contain personal data. Plan-your-events treats them that way.
- Hosted in Germany
- Our servers are in a German data centre. No tracking tools, no ads.
- Double opt-in
- Every registration is confirmed by email. Unconfirmed registrations are deleted automatically after 30 days.
- Only what you ask for
- Your form decides what guests enter. Only first name, last name and email are required.
What does it cost?
Nothing. Plan-your-events is free.
Everything Plan-your-events does today stays free. We may add extra features later that cost something, and you only use those if you want to.
Planning your next event?
Tell us briefly about your association and your events. We'll set up your account.