Plan-your-events
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Registrations without the paperwork

Plan-your-events handles registrations for your association's events. You publish an event page, people sign up and confirm by email, and you see at a glance who is coming, waitlist included.

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For associations that run workshops, talks, member evenings and courses.

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From idea to full room in four steps

  1. Create the event

    Title, date and time zone, location, description, speakers and the number of seats.

  2. Share the link

    Every event gets its own page. Your association's page lists all upcoming events together.

  3. People sign up

    Guests fill in your form and confirm with one click in the email. They can add the event to their calendar and cancel on their own.

  4. You keep the overview

    See who is coming, write to all participants and download the list as Excel.

Everything your event needs

The waitlist sorts itself out

Set a maximum number of seats and switch on the waitlist. When someone cancels, the next person moves up automatically and gets an email.

  • MKMiriam Krauseconfirmed
  • TBTobias Brandtconfirmed
  • waitlist
  • PSPaul Schmidtwaitlist

Ask what you need to know

Build your own registration forms with text fields, dropdowns, checkboxes and PDF uploads. Fields show up only when they apply.

Try it: tick the box.

Write to everyone who is coming

Send updates and documents to your participants straight from the event, with attachments. The waitlist only gets them if you want it to.

To: 40 participants

Directions and programme for Thursday

Hello everyone, we are looking forward to Thursday! Attached you'll find the programme and directions.

programm.pdf

A mailing list that grows with every event

When they register, guests subscribe to your newsletter with one tick. Over the years this builds a mailing list you use to announce your next event directly. It belongs to you and can be downloaded as an Excel list at any time.

Newsletter subscribers 412

  • Workshop: Funding for associations+38
  • Talk: Volunteering and taxes+52
  • Members evening in spring+17
  • Course: First aid for children+44
  • Earlier events261

  • Speakers

    With photo and short bio, reusable from your speaker pool.

  • Materials

    Files and links for participants, right on the event page.

  • Work as a team

    Several admins per association, co-organizers shown with their logo.

  • Excel export

    Participant lists to work with, including the uploaded documents.

  • Calendar entry

    Guests add the event to their calendar with one click.

  • New registration alerts

    An email for every new registration, if you want one.

  • German and English

    For you and for your guests.

  • Online and on site

    Guests choose how they attend when registering and get the matching email with the access link one hour before the start.

  • Your logo

    On your event pages and in the emails to participants.

Firsthand

  • Letzte Hilfe Österreich Training for Last Aid course instructors since 2024 Using Plan-your-events since 2024

    “Our courses are often booked out quickly. The waiting list fills by itself, and when somebody cancels the next person moves up, without us keeping any lists.”

    Manuela Straub
  • Bad Nauheimer Gespräche e.V. Public events on social and health policy topics since 1976 Using Plan-your-events since 2024

    “We used to collect the registrations for our events by email and telephone. Today we announce a link, and on the evening of the event the participant list is simply there. On top of that we can see at any time how many guests have registered. That gives us certainty in our planning.”

    Prof. Ursel Heudorf Photo: Salome Rösler

Secure, with minimal data

Registrations contain personal data. Plan-your-events handles them with care.

Hosted in Germany
Our servers are in a German data centre. No tracking tools, no ads, and your data is never passed on to third parties.
Double opt-in
Every registration is confirmed by email. Unconfirmed registrations are deleted automatically after 30 days.
Automatic anonymisation
30 days after the event, the participant data is anonymised automatically under the GDPR (after you have downloaded it).
Two-factor login
Protect your account further with a code from an authenticator app on your phone.

What does it cost?

Nothing. Plan-your-events is free.

Everything Plan-your-events does today stays free. We may add extra features later that cost something, and you only use those if you want to.

Let's get started

Create an account, set up your first event, share the link. Free of charge.

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